Privacy policy
1. Introduction
SHAREITFAIR respects your privacy, and we are committed to protect the privacy of your personal data. We do not sell or share your personal information to third parties, and your personal information will not be shared with anyone. Your data is not used for any marketing purpose. As our services include transactions between Sharers (= Donors) and Receivers (Non-Governmental Organisations = NGOs), we require some personal information from Sharers and Receivers. Our objective is to ensure the right amount is transferred from the Sharer to the Receiver. In this statement “We” or “Us” means SHAREITFAIR AS. This Privacy Policy is addressed to individuals, organizations and companies outside our organization with whom we interact, including (but not limited to) individuals, NGOs, governmental institutions, private and public companies and other Visitors to our websites (together, “you”). For the purposes of applicable Data Protection legislation (General Data Protection Regulation (Regulation (EU) 2016/679) (the “GDPR”), SHAREITFAIR AS is the Controller of your Personal Data. Contact details are provided in Section 13. For the purposes of this Privacy Notice, Personal Data is defined as any information that could be used to identify a living individual.
2. Data we collect
a. What Personal Data do we collect?
The Personal Data we collect is the personal contact information that individuals provide to us. The Personal Data collected belong to the individual. This information is generally limited to contact details including name, email address, contact telephone number(s), banking details and contact history. Any additional information we hold on an occasional basis may include telephone call notes, email correspondence, data logs and location information.
If you would like a more detailed description of the Personal Data that we collect in this way, please look at the appendix (i).
SHAREITFAIR AS requires at least minimal contact data to be processed in order to carry out payments between Sharers and Receivers. If you do not want us to process any of your personal data, we will not be able to contact you. We only collect basic Personal Data about you, which does not include any Special Category of information such as racial or ethnic origin, political opinions, religious or other similar beliefs, trade union memberships, physical or mental health, sex life, or criminal record or proceedings. If we do seek to collect Sensitive Personal Data, we will ask for consent to process this Personal Data for the uses proposed at the time of asking, unless an alternative legal basis for Processing applies. If this information is provided unsolicited and it is not required for business operations, the Personal Data will be erased.
For all payment-related issues, we refer to the Privacy Policy of Vipps.
b. Where and who the information we collect is from
We collect Personal Data directly from you. The information we process belongs to you. For more information about where we obtain Personal Data from, please see appendix (ii).
c. Why we use Personal Data
We use your Personal Data to process payments on behalf of you. We will not collect Personal Data from you that we do not need in order to provide and oversee this service.
d. Reasons we share Personal Data
We may disclose your personal information to third parties if the information is required for business operations. The third parties that your information may be sent to include payment providers and tax authorities. We will always seek for your consent before your information is shared with a third-party and where possible we will inform you of the name and location of the organisation we are sharing your Personal Data with. We have a duty to disclose or share your Personal Data in order to comply with any legal obligation, or to enforce or apply our terms and conditions or any other agreements; or to protect the rights, property, or safety of SHAREITFAIR AS, our customers or others.
3. Legal bases for Processing Personal Data
In Processing your Personal Data in connection with the purposes set out in this Policy, we may rely on one or more of the following legal bases:
The Processing is necessary in connection with any contract that you may enter into with us;
i. You have consented to the Processing of your Personal Data.
4. The location of Personal Data we may hold
Personal Data may be held in a number of different places in line with the operations of a typical business. More information about where your Personal Data may be held can be found in the appendix (iii). Personal Information may be transferred to a third party if all or part of SHAREITFAIR is sold, merged or otherwise transferred to another entity. By submitting your Personal Data, you agree to this transfer, storing or Processing. We will make all reasonable endeavors to ensure that your Personal Data is treated securely and in accordance with this Privacy Policy.
5. How do we safeguard your Personal Data?
We have implemented appropriate technical and organizational security measures designed to protect your Personal Data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, unauthorized access, and other unlawful or unauthorized forms of Processing, in accordance with applicable law. These include measures to deal quickly and efficiently with any suspected data breach; encryption on all digital devices; and contractual agreements and processes to increase data safety and awareness.
6. Data Accuracy
We take every reasonable step to ensure that your Personal Data that we Process will be kept accurate and up to date. Any inaccurate Personal Data will be erased or rectified. Occasionally, we may contact you to confirm the accuracy of your Personal Data.
7. Data Minimisation
We take every reasonable step to ensure we are only Processing Personal Data required for the purposes set out in this Policy. Data that is unnecessary for our Processing purposes will be removed without undue delay.
8. Data Retention
We will keep copies of your Personal Data only for as long as is necessary in connection with the purposes set out in this Policy unless applicable law permits or requires a longer retention period. When determining the relevant retention periods, we will consider factors including:
i. Our contractual obligations and rights;
ii. Our legal obligation(s) under applicable law to retain data for a certain period;
iii. Our market analysis with regards to the benefit we can provide individuals from retaining their Personal Data.
We estimate that the average turnover time is around 3 years. Therefore, we will retain data for this period before contacting you to check the data held is accurate and that you are still happy for us to retain your data. You have the right to withdraw your permission at any time by contacting us. Our contact details can be found in section 13. For more information on your legal rights see section 9 below.
9. Your legal rights
Subject to applicable law (GDPR), you may have several rights regarding the Processing of your Personal Data, including:
i. the right to request access to, or copies of, your Personal Data that we Process or control
ii. the right to request rectification of any inaccuracies in your Personal Data;
iii. the right to request, on legitimate grounds
iv. erasure of your Personal Data that we Process or control; or
v. restriction of Processing of your Personal Data that we Process or control;
vi. the right to object, on legitimate grounds, to the Processing of your Personal Data;
vii. where we Process your Personal Data based on your consent, the right to withdraw that consent; and
viii. the right to lodge complaints regarding the Processing of your Personal Data with a Data Protection Authority.
To exercise one or more of these rights, please use the contact details provided in Section 13. Any formal request should be made in writing to the email address provided. Any information will be provided free of charge, unless the request is repetitive, unfounded, or excessive, at which point we will charge a reasonable fee, as permitted under GDPR. We will respond to any request regarding one or more of your legal rights within 30 days. We may request appropriate proof of identification to be provided before we can respond to your request. If we are unable to respond to your request within this time frame, we will provide a valid reason for the delay and respond to you as soon as possible.
10. Cookies and similar technology
Our websites use cookies (small text files placed on your device) and similar technologies.
11. Links to other websites
Our site contain links to and from the websites of our Receivers networks. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
12. People Under Eighteen
Shareitfair AS does not knowingly collect personally identifiable information from people under the age of eighteen.
13. Opt-Out & Unsubscribe from Third Party Communications
We respect your privacy and give you an opportunity to opt-out of receiving announcements of certain information. Users may opt-out of receiving any or all communications from third-party partners of Shareitfair AS by contacting us here:
Email: post@shareitfair.com
14. Email Communications
From time to time, Shareitfair may contact you via email for the purpose of providing announcements, promotional offers, alerts, confirmations, surveys, and/or other general communication.
If you would like to stop receiving marketing or promotional communications via email from Shareitfair, you may opt out of such communications by pressing unsubscribe or directly email us to post@shareitfair.com
15. Changes to this privacy statement
Any changes we may make to our Privacy Policy in the future will be posted on this page. We encourage you to periodically review this Statement to be informed of how SHAREITFAIR AS is protecting your information.
16. How to contact us
To exercise one or more of your legal rights displayed in section 9 above, or to contact us regarding these rights or any other provision of this Policy or our Processing of your Personal Data, you can contact us at this address: post@shareitfair.com.
17. Complaints
If you wish to raise a complaint on how we have handled your Personal Data, you can contact SHAREITFAIR, to have the matter investigated at this address: post@shareitfair.com
Appendix: Further Information
i. Personal Data
The categories of Personal Data about you that we may Process include:
Personal details: given name(s)
Contact details: home address; home telephone number; work telephone number; work mobile number; personal mobile telephone number; personal email address; work email address; and social media profile details.
Opinions or views: Information on your interests and needs regarding the Sustainability Development Goals.
ii. Collection of Personal Data
Examples of sources from which we may collect Personal Data include the following:
We obtain your Personal Data when you provide it to us (e.g., where you contact us (or we contact you) via our website, app, email or telephone, or by any other means). We may collect Personal Data that you manifestly choose to make public, including via social media such as LinkedIn.
iii. Storage of Personal Data
The locations your Personal Data could be stored in may include, but are not limited to:
our database;
emails on computers;
mobile phones and tablets;
contact address books;
business cards;
notebooks;
electronic documents on our file servers;
paper files in our office; and
cloud back-up and storage
Effective as of November 2021